Covinly 2.0: Approval Workflows & PO Matching
Covinly 2.0 is here, and it represents the most significant update since our initial launch. Based on direct feedback from over 200 customers, we have built multi-step approval workflows that mirror real organizational structures, three-way purchase order matching, and a redesigned dashboard that puts actionable insights front and center.
0 major features
Shipped in Covinly 2.0: multi-step approvals, three-way PO matching, and a redesigned analytics dashboard
Feature overview
- Multi-step approval chains with conditional routing, parallel approvals, and automatic escalation
- Three-way PO matching engine reconciling purchase orders, goods receipts, and invoices
- Redesigned dashboard with real-time AP metrics and team performance tracking
- Bulk actions for invoice review, approval, and rejection
- Enhanced audit trail with timestamped activity logs for every invoice
Real AP approval workflows are not linear. A $500 office supply invoice might need only a department manager's sign-off, while a $50,000 professional services invoice requires department approval, finance review, and CFO authorization. Covinly 2.0 lets you build approval chains that reflect your actual organizational rules with amount thresholds, vendor categories, GL codes, and cost centers.
Start by mapping your three most common approval scenarios and build those rules first. Most organizations find that 5-7 rules cover 90% of their invoice volume.
Three-way matching — comparing purchase order, goods receipt, and invoice — is the gold standard for AP controls. Covinly 2.0 automates this with an intelligent matching engine supporting direct ERP integrations including NetSuite, SAP Business One, QuickBooks Enterprise, and Sage Intacct.
0%
Average straight-through match rate for customers in the first month of PO matching deployment
“We went from spending two full days each week on PO matching to having 80% of our invoices match automatically. The exceptions that need review are clearly flagged, so resolution takes minutes instead of hours.”
— Sarah L., Controller at a 200-person logistics company
Get AP insights in your inbox
Join 2,000+ finance professionals who receive our weekly roundup of AP automation tips and industry news.
No spam. Unsubscribe anytime.
The new dashboard shows four key metrics: invoices pending approval, average processing time, duplicate savings this month, and early payment discounts captured. Each metric drills down into underlying data. A new aging analysis chart visualizes outstanding payables by age bucket.
The dashboard is fully customizable. Drag and drop widgets to create the view that matters most to your role. Configurations can be saved and shared across your team.
Planned for Q2 and Q3 2026
- Vendor portal for self-service invoice submission and payment status
- Advanced analytics with custom report builder
- AI-powered GL coding suggestions
- Mobile approval app for iOS and Android
- Two-way sync with Microsoft Dynamics and Xero
All existing customers have been automatically upgraded to 2.0. Your data, settings, and accounts are preserved. New features are available but not enabled by default — your current processes continue working until you configure the new capabilities.
Steps to activate 2.0 features
- Review the new dashboard layout — your data is already populated
- Navigate to Settings > Workflow Rules to configure approval chains
- Connect your ERP under Integrations to enable PO matching
- Invite additional approvers if needed
- Run a parallel test for one week before switching over
Our customer success team is available to help. For accounts processing over 500 invoices per month, we offer complimentary onboarding sessions. Email support@covinly.com to schedule.
Written by
Sarah Blake
Product Marketing
Sarah translates complex AP automation concepts into clear, actionable insights for finance teams. Previously led content at a leading procurement platform. Focused on helping AP teams build the business case for modernization.
View all posts